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26 – 29 March 2020 Tokyo, Japan Exhibitor inquiry

Information for exhibitors

Due to The Tokyo Olympics, the totall hall size of Interpets 2020 will be decreased  compared to 2019. The venue and conditions for Interpets 2020 will be changed.

1) Venue : East Halls to Aomi Exhibition Halls

2) Booth size : 9㎡ to 4 ㎡ / booth

The total hall size of Interpets 2020 will be decreased compared to 2019. To cope with this change, and to accomodate as many exhibitors as possible, a few changes will be introduced for the 2020 show. The standard booth size will be reduced from 9 ㎡ to 4㎡. In addition, to ensure safety, we are planning to limit the number of visitors. We will announce to applicants of Interpets 2020 once we decide the details.

Aomi Exhibition Halls

aomihall2

New location for 2020 : Aomi Exhibition Halls , Tokyo Big Sight

The nearest station 
*Aomi ( Yurikamome line )
*Tokyo Teleport ( Rinkai line )

Participation fee & booth details

participationfees2

■ 1-9 booths(4㎡-36㎡)
*The participation fees include the following packaged booth.

【Booth includes】
-Needle punch carpet (Color choices available)
-Octanorm wall panel system (H2.7m/White)
-Octanorm fasia
-Exhibitor name sign 
 *Number of installations depends on the booth location.
-Booth No. sign
 *Number of installations depends on the booth location.
-LED Fluorescent lamp (20W)
-Double electrical outlet (100V / 1kW)
-Power supply installation, electricity fee (up to 1kW)
-Wastepaper bin
-Booth construction and dismantling
-Booth cleaning (25 - 28 March)
-Booth construction and dismantling

Please click for more details.

■ Over 10  booths(40㎡)

Raw space only is provided. Booth fittings such as octanorm wall panel system, sign, needle punch carpet and power supply are not included and are in exhibitor's responsibility.

Booth allocation
Booth location will be offered on a first-come, first-served basis. Please make an early application.

Option available for corner booth
Should you wish to have corner booth(s), please contact the organiser.

* Applying for 1 or 2 booths and request two open sides, an additional fee of JPY 20,000(tax excluded) will apply
Ex.)  1 booth: JPY 20,000 (tax excluded) / 2 booth: JPY 40,000(tax excluded)
* Applying for more than 3 booths and request more than one open side, an additional fee will not apply.
* The open side of your stand is determined by the organiser and subject to availability within each hall. For those offered this optional arrangement will receive an invoice after booth allocation. Additional payment is required by the date on the invoice.

■ 1 booth (Including basic booth fitting)

1 booth : JPY 250,000

Sign pattern change(2QTY) :  JPY 36,000
Flat wooden shelf W990*D300 (2QTY):  JPY 6,000
Display counter W990*D495*H750(2QTY) : JPY 20,000
Round table, Cafe chairs(2QTY) :  JPY10,900

Total  JPY322,900 (tax excluded)

Booth fitting & Move-in

moveindate

*For exhibitors applying for 1-9 booths ( 4-36㎡ ), booth fittings are included. However you are able to make additional booth fitting at your own expense.
*For exhibitors applying for over 10 booths ( 40㎡ ), raw space only is provided. Booth fittings such as octanorm wall panel system, sign, needle punch carpet and power supply are not included and are in exhibitor's responsibility.

 

Important schedule

Here you will find the important schedule for your participation.

April 2019              
Start application acceptance

■ 2019 exhibitors
31 May 2019 : Deadline for applications


End of July : Applicants informed of the number of booths

■ 2020 New exhibitors
30 August 2019 : Deadline for applications

Middle of October : Applicants informed of the number of booths

*Application will be closed before the deadline when the available booths are fully booked.

Please submit in an application:
- application form
- Company profile (only for first-time exhibitors)
- Product catalogue / pictures

November 2019     
Booth allocation
Receive exhibitor manual
Start preparation

24 – 25 March 2020     Move-in / stand construction
*For 1-9 booths (Including booth fitting) : 25 March only

26 – 29 March 2020      Fair opens
*open to the public on 27 - 29  March 

Tips for a successful show

For exhibitors applying for 1-9 booths ( 4-36㎡ ), booth fittings are included. However you are able to make additional booth fitting at your own expense.

All exhibitors can apply for optional furniture.

Please click for more details.

Do you realise what important purpose of participating in fairs is? If so, do you share the news with your colleagues?

The unique feature of trade fairs is they allow participants to collect large number of prospects from all over the world, in one location, over a short period of time. This allows you to conduct business and marketing activities intensively and effectively!

FAQ

-What is the trade fair ?
1. Trade fair is one of the most cost-effective marketing tools available. It is good venues for meeting many potential buyers, distributors, retailers and customers for your business all at once.
2. There are greater opportunities to enhance brand visibility, promote new and existing products, generate leads, and drive incremental sales. Exhibiting also enables you to stay on top of the latest industry trends, gain competitor insights, make key industry contacts, and further solidify relationships with current customers.
3. Taking part in trade fair is a great way to get your business known to the target markets efficiently.

-Tell us about what we should do before the fair !
1. Set a simple and clear target to share with team members.
2. Plan a visitor-friendly booth design to attract more business and customers.
3. Send invitations to prospects and make the most use of promotional tools provided by the organiser!
4. Announce your attendance via websites and e-mail using digital tools (fair logo, e-card, and more.)
5. Prepare giveaway samples, catalogues and price lists.
6. Place advertisement in the official fair guide and website that will be seen by over 30,000 visitors before the fair.
7. PR activities for the press/journalists.

-What is the key point to reach the best results during the fair ?
1. Have experienced staff at your booth. Having decision makers at the booth is very effective.
2. Prepare an interpreter for the booths to ensure smooth communication.
3. Provide exclusive offers that are only available at the fair ground. This technique is well-received by buyers.
4. Hold events, presentations and small talk shows, to create more opportunities to communicate with visitors.

- Are there anything we should do after the fair ?
Immediately follow up with customers. This is the key to success. Send the thank you letters, brochures and other materials.

Join our advertising and sponsorship package !

Effective promotional tools increase the attraction of your target audience.
Plan ahead to take advantage of participating at the trade fair!

*The information below is of 2019, and to be updated to 2020 in August 2019.

MORE INFORMATION

FAQs

Please send the following materials by mail or E-mail :

-Application form
-Company profile (First-time exhibitors only)
-Product photos / Catalogues

*For 1 - 9 booths (Including basic booth fitting )

You may need at least following costs.

  1. Participation fee (Including basic booth fitting )
  2. Display equipment

In addition to above, insurance on products, shipping fee, transportation fare, accommodation fee, and interpreter service fee, etc.

The organiser will allocate all booth locations by product groups in the orders of applications received. 

For exhibitors applying for 1-9 booths (4-36㎡), booth fittings are included. However you are able to make additional booth fitting at your own expense.
For exhibitors applying for over 10 booths (40㎡), raw space only is provided. Booth fittings such as octanorm wall panel system, sign, needle punch carpet and power supply are not included and are in exhibitor's responsibility.

As for the reduction in size, cancellation fee will be applied as noted in General terms & conditions of the application form. To increase booth size, it depends on the availability of space remaining. In either case, please contact the organiser immediately.

Our official booth constructor is:
FUJIYA CO LTD
Tel +81 6 6947 3203
Fax. +81 6 6947 3212
Mailto:interpets@fujiya-net.co.jp

Yes. The organiser will provide stock space. But the space is limited, unlocked and will be shared with other exhibitors. The organiser will not be responsible for any loss or damage. Therefore, the organiser highly recommends exhibitors that all packing material be kept inside your booth space, or consult your forwarder.

Yes, the official booth constructor provides the service. Please check booth fitting guide in Materials / download.

Yes. Please register your exhibitor names that are going to be used for printed materials and other promotional items through online "Exhibitor's page".

Yes. 1 month prior to the fair, all exhibitors will be able to list themselves up in the “Exhibitor Search” on the official website. Using this system, you can announce it in advance.

Yes. Sales activity is not prohibited. However the organiser refuses to take any responsibility for troubles caused by this.

Warning – unofficial exhibitor directories

Materials to download